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Application Form: Office & Hospitality Coordinator

Heart It Out is looking for a warm, organized, and proactive Office & Hospitality Coordinator to manage our physical office space in Koramangala, Bengaluru.

The role involves maintaining a clean, organized, and welcoming office, coordinating cleaning staff, managing kitchen and pantry supplies, arranging the physical workspace, and welcoming clients by offering refreshments and ensuring a comfortable experience.

This is a full-time, work-from-office position requiring physical presence at our Koramangala office, 5 days a week, for 8 hours per day.

Candidates should have a degree or diploma in Hospitality Management, Hotel Management, or a related field, along with experience in the hospitality industry.

Please complete the application form with accurate information.

A problem was detected in the following Form. Submitting it could result in errors. Please contact the site administrator.

1. What's your full name:

2. What's your email:

3. Date of Birth:

4. What is your contact number:

5. Location (City, State):

6. Are you currently based in Bengaluru?

Yes No, but I am willing to relocate No

Educational Qualification

7. What is your highest educational qualification?

8. What did you study, and in which year did you graduate?

9. Have you received any formal training or certifications in hospitality, housekeeping, guest relations, or facilities management?

Professional Experience

10. How many years of professional experience do you have in the hospitality industry?

No prior professional experience Less than 1 year 1–2 years 3–5 years More than 5 years

11. What type of hospitality experience do you have?

Hotel operations Front office / Guest relations Housekeeping operations Facilities management Restaurant or food service operations Office administration Client or visitor hospitality Pantry management Event or banquet management Other

12. Please describe your previous work experience, including your role, organization, and key responsibilities.

13. Have you previously managed or coordinated cleaning staff, housekeeping personnel, or facility support staff?

Yes, independently Yes, as part of a team No, but I am willing to learn

briefly describe how you managed housekeeping tasks, assigned responsibilities, and maintained cleanliness standards.

Role-Specific Skills

14. Have you previously managed an office, hospitality space, guest area, or similar physical environment?

Yes No I have assisted with these responsibilities

15. How would you ensure that an office remains clean, organized, and presentable throughout the day?

16. Do you have experience managing kitchen or pantry supplies, tracking inventory, and coordinating replenishments?

Yes, independently Yes, to some extent No, but I am comfortable handling these responsibilities

17. This role does not involve cooking. It involves organizing the kitchen, maintaining hygiene, managing supplies, and offering refreshments to clients. Are you comfortable with these responsibilities?

Yes No

18. A client arrives early for their therapy appointment and is waiting in the reception area. How would you make them feel comfortable and welcome?

19. How would you handle a situation where the office is untidy, cleaning staff are occupied, and a client is about to arrive?

20. What steps would you take to ensure that refreshments are available and served appropriately to clients throughout the day?

21. Are you comfortable coordinating with external vendors for cleaning supplies, maintenance, repairs, and other office requirements?

Yes No I have limited experience but am willing to learn

Work Arrangements and Availability

22. This is a full-time, work-from-office role in Koramangala, Bengaluru, requiring physical presence 5 days a week for 8 hours per day. Are you comfortable with this arrangement?

Yes No

23. What is your current monthly salary, if employed?

24. What are your salary expectations?

25. When would you be available to join?

Motivation and Fit

26. Why are you interested in working as an Office & Hospitality Coordinator at Heart It Out?

27. At Heart It Out, we work in the mental health sector. Why do you think a clean, calm, and welcoming physical environment is important for clients visiting a mental health organization?

28. What does good hospitality mean to you beyond serving refreshments and maintaining cleanliness?

29. What qualities or skills make you a suitable candidate for this role?

Resume and Declaration

30. Upload your updated resume.

31. Please share any additional information you would like us to know about your application.

32. Candidate Declaration

I confirm that the information provided in this application is accurate to the best of my knowledge. I understand that this is a full-time, work-from-office role based in Koramangala, Bengaluru, and that the responsibilities include office upkeep, housekeeping coordination, pantry management, and client hospitality.

Thank You for Applying!

Thank you for your interest in joining Heart It Out. We appreciate the time you have taken to apply. Our team will review your application and reach out to shortlisted candidates regarding the next steps.

We look forward to meeting people who believe that thoughtful hospitality begins with creating spaces where everyone feels comfortable, respected, and welcome.